Most templates will calculate this amount automatically. Calculate the Total Reimbursement: Subtract any advances from your total expenses.Enter Any Advances: Include any money that was advanced to the employee requesting reimbursement.Calculate the Total Expenses: Once you’ve entered each individual expense, calculate the subtotal of all expenses paid.Entertainment: Record the cost of any reimbursable entertainment purchases.Meals: Record the cost of any business meals.Fuel and Mileage Cost: Record the amount spent on gas or the total mileage at the beginning and end of expensed car trips.Lodging Cost: List any costs related to accommodations.Air and Transportation Cost: List the amount of any travel-related expenses.Description: Briefly describe the expense.Date: List the date the expense was paid.
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